NYU Visitor Access Request Form: Submission, Security, and Guests

To bring a guest onto most NYU campus buildings, an active NYU student, faculty member, or employee has to sponsor them by submitting the NYU visitor Access Request Form through JRNY, the university’s visitor management system, before the visit.¹ The form takes a few minutes. Skip it, and your guest gets turned away at the security desk.

When You Actually Need to Submit the Form

Not every visit requires a sponsored form. NYU sorts visits into three categories, and only one puts the paperwork on you.²

Pre-registered or ticketed events, such as campus tours, conferences, and ticketed performances, are handled by the hosting community member. If your guest RSVP’d, bought a ticket, or gave their name to NYU in advance, sponsorship is automatic.
Events open to the public, like visits to the Grey Art Gallery or neighborhood community events held in NYU spaces, don’t require sponsorship at all. Your guest may still be asked to sign in and show an ID at the door.
Ad hoc academic, business, or personal visits, including guest lectures, vendor presentations, and family visits, do require sponsorship. A current and active NYU student, faculty member, or employee has to submit the Access Request Form through JRNY.

If the visit doesn’t clearly fit the first two categories, treat it as the third and submit the form. Campus safety officers check the system before letting anyone past the desk.

Who Counts as a Visitor

NYU defines a visitor as anyone who does not have an NYU Net ID or an NYUCard. That covers one-time guests, visiting scholars, guest lecturers, conference attendees, alumni, and business vendors providing goods or services to the university on a temporary basis.³ Anyone with a valid NYUCard or active Net ID already has their own access and doesn’t need sponsorship.

How to Submit the Access Request Form

Log into JRNY with your NYU credentials to reach the submission portal.¹ Before you start, have three things ready so you can finish the form in one sitting:

The visitor’s name, entered exactly as it appears on the government-issued photo ID they’ll present at the security desk.
Every building your guest will need to enter. Access is tied to the locations you select, so a building you forget is a building where your guest gets turned away.
The start and end dates of the visit. Access permissions are time-limited and expire automatically.

You’ll receive a confirmation email within a few minutes of submitting.⁴ Keep it. If anything goes sideways at the security desk, that email is your proof the request went through.

What Happens at the Security Desk

Every visitor should arrive with a valid government-issued photo ID. Children under 18 can present non-government identification instead.² The campus safety officer checks the ID against the electronic record created by your form. If the name doesn’t match or the request hasn’t been processed yet, the officer won’t grant entry.

The most common holdup is a name mismatch: the sponsor typed a nickname or shortened version that doesn’t match the ID. Double-check spelling and use the visitor’s full legal name before you submit.

Residence Hall Guests

Hosting a guest in NYU housing uses the same sponsorship form with additional residence-specific rules layered on top. For summer housing, submit the sponsorship form before your guest arrives, then walk together to the campus safety desk at your residence hall with the confirmation email in hand.⁴

Overnight guests face tighter limits. At NYU Law housing, overnight guests are capped at seven nights per 30-day period, with no more than three overnight guests at once. If your guest is staying more than three consecutive nights, you need written permission from your roommate before the guest pass request can be processed.⁵ Guests must be accompanied by the resident or carry a guest pass to enter the building, and overnight guests cannot sleep in lounges or other public spaces. Specific rules vary by residence hall, so check with your building office for the policies that apply to your assignment.

Library Visits

Libraries add their own access layer on top of the general sponsorship requirement. You still submit the Access Request Form through JRNY as the sponsor, and you need to include the specific library building when listing locations.⁶ Library staff may have their own sign-in procedures at the entrance, so your guest should bring their photo ID and the sponsorship confirmation.

Visitors With Accessibility Needs

If your visitor has a disability or mobility need that affects how they navigate campus, contact NYU’s Moses Center for Accessibility and Inclusive Culture at mosescenter@nyu.edu as early as possible before the visit so accommodations can be arranged in time.⁷

Bringing Minors

Visitors under 18 follow the same access process, with the exception that non-government ID is accepted at the security desk.² Organizing a program or activity that involves minors is a separate matter: those programs must be registered through NYU’s Protection of Minors on Campus Registration System, and non-university organizations renting NYU facilities for events involving minors must comply with the same policy.⁸

1
New York University. Sponsoring Visitors
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New York University. Visitor Information
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New York University. Visitor Access to NYU Campus Buildings
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New York University. Hosting Guests
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NYU School of Law. Guest Policies
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New York University. Guests of NYU Students and Employees
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New York University. Moses Center for Accessibility and Inclusive Culture
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New York University. Protection of Minors on Campus