The NAVRES 3500/2, Report of Training, is the Navy Reserve form an instructor completes to document a specific training event, listing the instructor, the trainees, the lesson, and the time spent, then routing it through signatures to the Navy Reserve Activity where the training occurred. You can download the current PDF from the Naval Forms Online portal at navalforms.documentservices.dla.mil.
What the Form Documents
This form records a discrete training session: a class, a practical exercise, a professional development block. It is not the form for regular drill attendance. Inactive Duty Training participation runs through NAVRES 1570/21 for unit records and NAVRES 1570/22 for individual records, and those feed the pay and retirement-point systems directly. If you are tracking a drill day rather than a taught session, you are on the wrong form.
The 3500/2 is referenced in Commander, Navy Reserve Forces Command instructions covering training documentation. Its job is to create the paper trail linking the instructor, the attendees, and the content delivered so the session becomes part of the official record.
Filling Out Each Field
The form is short. Every field matters, because the entries tie the event to individual personnel records.
- Lesson or job title. Enter the formal name of the session exactly as it appears in your unit’s training plan or curriculum. Vague descriptions like “general training” invite questions from reviewers.
- Unit time. Record the total duration of the session, using the 24-hour clock for start and end times.
- Instructor name and rank. List the full legal name and current rank or rate of the person who delivered the training. If more than one instructor taught the session, check your unit’s local procedure for whether each needs a separate form or a single form can list them all.
- Trainee information. For each attendee, record rank, department, and full name. This is what routes the record to the correct electronic personnel file.
- Signatures. Both the instructor and a designated authority must sign. The signatures validate that the training took place as described.
Check every entry against the trainees’ military identification before signing. A misspelled name or a wrong rank can keep the training from posting to the right service record, and correcting a mismatch after the fact takes far longer than getting it right at the table.
Never sign a form describing training that did not occur. A knowingly false training report is an official statement, and treating the signature block casually creates exposure well beyond the administrative kind.
Submitting the Completed Form
Once signed, the form goes to the Training Department or administrative office at the Navy Reserve Activity where the training took place. How you deliver it depends on what systems your unit uses.
Units with access to Navy networks get documents into official records through the e-Submission application in BUPERS Online, where approved Trusted Agents scan, upload, and index documents for inclusion in a member’s Official Military Personnel File. If the document type is not available in the e-Submission dropdown menu, it must be mailed to Navy Personnel Command (PERS-313).
If you finished training at a location without reliable computer access, hand the original signed form to the unit clerk or administrative representative and ask for a date-stamped receipt or a photocopy. That copy is your proof of submission. Paper forms are vulnerable during high-volume training periods and unit transitions, so keep your own copy on file until you have confirmed the training posted.
Confirming the Training Posted
After the form is processed, verify that the session appears in your Electronic Service Record. The ESR gives sailors, personnel offices, Navy Operational Support Centers, and customer commands secure access to personnel, training, and awards data.1MyNavy HR. Electronic Service Record Log in at nsips.navy.mil with your Common Access Card.
If a training event does not show up in your record within a reasonable time, contact your unit’s personnel office with a copy of the signed NAVRES 3500/2. That backup is why you kept it. Persistent gaps between what you completed and what your record shows are easier to resolve while the event is recent and the paperwork is still in hand.