To fill out a Page 13, use the current NAVPERS 1070/613 (revised October 2024), complete the header with the Sailor’s name, SSN or DoD ID, branch and class, and command; mark the entry permanent or temporary and cite the governing regulation in the Authority field if permanent; write a short, specific subject line; enter the dated remark in the block below; and route the signed form to the NSIPS/ESR supervisor for verification. The form is governed by MILPERSMAN 1070-320 and is available as a fillable PDF from the MyNavy HR forms portal.
Start With the Right Blank Form
Pull the current revision (October 2024) from the MyNavy HR forms portal, or ask your command’s administrative office for a copy. Older versions may be missing updated fields, and some commands will reject an outdated template outright. Confirm the revision date in the corner of the PDF before you start typing.
The Header Fields
The top of the form is identifying information. Every field comes straight from the instructions in MILPERSMAN 1070-320.
- Name (Last, First, Middle): the Sailor’s full legal name exactly as it appears in official records.
- Social Security Number: the member’s SSN. Depending on local policy, some commands now use the DoD Identification Number in this slot instead.
- Branch and Class: branch of service and component, such as USN or USNR.
- Ship or Station: the complete name and designation of the current command.
- Permanent/Temporary: mark one box with an “X.” If you select Permanent, fill in the Authority field with the regulation or policy that requires permanent retention (for example, MILPERSMAN 1070-310). Leave Authority blank for temporary entries.
- Subject: a short, specific description of what the entry is for, such as “Code of Conduct Counseling” or “Failure to Support Dependents.” Reviewers scan this line when flipping through a record, so make it precise.
Permanent Versus Temporary
The election you make in the Permanent/Temporary box determines what happens to the entry over time. Permanent entries stay in the Official Military Personnel File indefinitely and are tied to a specific regulation mandating retention, which is why the Authority field is required. Temporary entries carry a removal date recorded as part of the ESR metadata, and they are purged when that date arrives.
Writing the Remarks Block
The large open block in the middle of the form is the substantive entry. Start with the date of the event or transaction, then write the remark itself. Use single spacing throughout.
MILPERSMAN 1070-320 requires one entry per page. The only exception is an entry that needs an acknowledgment statement or additional language required by a specific regulation; that statement can share the page with the entry it belongs to.
Write directly and factually. Someone reading the entry years from now should be able to tell exactly what happened and why it was documented. Reference supporting documents by name and date when they exist: an NJP result, a failed PRT record, a treatment program enrollment letter. Vague entries invite disputes and weaken the record’s usefulness later.
Signatures
Every signature on the form must be in black or blue-black ink. The form has separate blocks for the service member, the approving official, and a witness when one is required.
For entries requiring the member’s acknowledgment, the Sailor signs on the line labeled “Service Member’s Signature” and dates it. The approving official (typically the commanding officer, or someone authorized in writing to sign service record documents) signs with name, title, and date. If a witness to the member’s signature is required, the witness completes a separate block with the same information.
If the Sailor Refuses to Sign
A refusal does not stop the entry from going into the record. When a Sailor declines to sign, the commanding officer documents the refusal in writing on the form itself, and a witness signs to verify that the member was presented with the entry and chose not to sign. The remark then proceeds into the service record with the refusal notation intact. The member’s decision is recorded; the entry is still valid.
Getting the Entry Into the Record
Once signed, the form goes to the NSIPS/ESR Supervisor at your command’s personnel office. The supervisor enters or verifies the entry in the Navy Standard Integrated Personnel System. For permanent entries, the supervisor also forwards the form to the member’s official record. The instruction to do so is printed on the form directly above the verification block.
An administrative remarks entry is not considered valid in the Electronic Service Record until it has been verified by a personnel supervisor authorized in writing to sign service record documents. That verification step is the difference between a signed piece of paper and an entry that actually exists in the system.
If your command does not have ESR access, prepare the form on paper and submit it to the servicing personnel office. Staff there will transcribe the entry into the ESR, verify it, and handle distribution.
After submission, monitor the record through the MyNavy portal to confirm the entry appears. If it hasn’t shown up within a few weeks, contact the administrative office to track it. Missing or misindexed entries create real problems when a promotion board pulls your record or when you process for a new assignment.
Fixing a Clerical Error
If a completed Page 13 contains an obvious clerical error, such as a misspelled name, a wrong date, or transposed digits, do not write over, cross out, or white-out anything on the original. Create a new corrected remark in the ESR and type the words “CORRECTED COPY” at the end of the subject line. The corrected entry replaces the flawed one in the record.
If You Believe an Entry Is Wrong or Unjust
Completing the form correctly is a separate question from disputing what it says. If you believe an entry in your record is factually wrong or unjust, the primary avenue for correction is the Board for Correction of Naval Records. The application form is DD Form 149, available from the BCNR website.
Federal law sets a three-year deadline running from when you discovered the error or injustice. The Board can excuse a late filing when it finds doing so is in the interest of justice, but the waiver is not something to plan around; file within the window whenever possible.
Before applying to the BCNR, you generally need to exhaust other administrative remedies first, such as requesting correction through your chain of command. The DD Form 149 instructions state this explicitly. When you file, identify the exact document or entry you want corrected, explain why it is wrong or unjust, and submit supporting evidence: sworn statements, related records, orders, or anything else that supports your case. You carry the burden of persuading the Board, which reviews most cases on the written record without a hearing.
Completed applications go to:
Board for Correction of Naval Records
701 S. Courthouse Rd, Suite 1001
Arlington, VA 22204-2490
Keep a personal copy of every Page 13 you sign or refuse to sign. If you ever need to challenge an entry years later, that copy is the documentation you’ll want in hand.