How to Fill Out DA Form 2765-1: Request or Turn-In Steps

To fill out DA Form 2765-1, you enter a National Stock Number, unit of issue, quantity, a document number built from your DODAAC and the Julian date, a priority designator, and any advice or end-item codes into the specific blocks the form assigns, then submit it to the Supply Support Activity that serves your unit. The form handles two jobs: requesting a single-line item to be issued, or turning in an item your unit no longer needs. The procedures come from DA Pamphlet 710-2-1, the manual companion to Army Regulation 710-2.1Department of the Army. DA PAM 710-2-1 – Using Unit Supply System Manual Procedures

Where to Get the Form

The Army Publishing Directorate at armypubs.army.mil is the official source.2Army Publishing Directorate. Army Publishing Directorate Search by form number. Printed, it is a four-part carbon-interleaved document. Many units now generate it electronically in the Global Combat Support System-Army (GCSS-Army), which populates most of the fields from its database.1Department of the Army. DA PAM 710-2-1 – Using Unit Supply System Manual Procedures For manual operations, you complete a hard copy or fillable PDF yourself.

Information You Need Before You Start

Missing or mistyped data at this stage causes most rejections at the supply point. Have the following ready:

  • National Stock Number (NSN). A 13-digit code in the format 1234-00-567-8901. The first four digits are the Federal Supply Classification; the remaining nine are the National Item Identification Number. Look NSNs up in FEDLOG or the Army Master Data File.3eCFR. 41 CFR 101-30.101-3 – National Stock Number
  • Unit of Issue (UI). The cataloged measurement unit — EA (each), BX (box), DZ (dozen), and so on. Any mismatch with the catalog gets the request rejected.
  • DODAAC. Your unit’s six-character Department of Defense Activity Address Code.
  • Julian date. A four-digit number for the day of the year. In 2026, January 1 is 001 and December 31 is 365.
  • Document serial number. A four-digit sequential number your supply room assigns to distinguish this transaction from others submitted the same day.
  • Priority designator. A two-digit number from 01 to 15, derived from your unit’s Force Activity Designator and the urgency of need.
  • Advice code. A two-character code giving the supply source special instructions. Advice code 2B, for example, means only the exact item requested is acceptable and no substitutes.
  • End Item Code (EIC). For repair parts, the code identifying the major end item the part goes on.

DA Form 2765-1 handles expendable items (consumed in use or valued under $300), durable items (reusable but not property-book tracked), and nonexpendable items that require full accountability.4Department of the Army. Army Regulation 710-2 – Inventory Management Supply Policy Below the National Level

Building the Document Number

Every transaction gets a unique 14-character document number combining three pieces: the DODAAC, the Julian date, and the serial number.1Department of the Army. DA PAM 710-2-1 – Using Unit Supply System Manual Procedures A request submitted on April 15, 2026 (Julian 105) by a unit with DODAAC W12ABC and serial 0042 becomes W12ABC-6105-0042. This number is the key to every future status inquiry. Miskey any part and the supply system cannot match your request to a status update or a shipment.

Filling Out the Form for a Request

Block numbering on DA Form 2765-1 does not run in a straight line, and some blocks are lettered rather than numbered. For a standard issue request, enter the data as follows:1Department of the Army. DA PAM 710-2-1 – Using Unit Supply System Manual Procedures

  • Block A. Name and address of the Supply Support Activity (SSA) you are submitting to.
  • Block B. Name and address of your requesting unit.
  • Blocks 4–6. The full NSN of the item.5Tpub. Basic Supply Procedures – Sample DA Form 2765-1
  • Block 7. Unit of issue.
  • Block 8. Quantity requested. Use all five positions and pad with leading zeros — five each is entered as 00005.
  • Blocks 9–10. Your unit’s DODAAC. For classified COMSEC material, enter the COMSEC account number instead.
  • Block 11. Julian date.
  • Block 12. Document serial number.
  • Block 13. Demand code. Enter R for a recurring need, N for nonrecurring.
  • Block 18a. End Item Code for the major end item the part supports. For a radio mounted on a truck, use the radio’s EIC, not the truck’s. Leave blank if no EIC has been assigned.
  • Block 18b. Type of Requirement Code, entered in the second and third positions of Block 18 for major end item requests.
  • Block 19. Project code, if one has been assigned. Otherwise leave blank.
  • Block 20. Priority designator.
  • Block 21. Required delivery date, or leave blank. Enter 999 for not-mission-capable supply (NMCS) requests needing expedited overseas handling. For other NMCS requests, enter N in the first position; for anticipated NMCS, enter E.
  • Block 22. Advice code.
  • Block L. Cost detail account number, when required.
  • Block O. A one- or two-word description of the item.
  • Block P. The authorizing publication: type, number, date, and page. A support list allowance card or master priority list number belongs here.

Filling Out the Form for a Turn-In

Turn-ins share most of the same layout. Enter the NSN in Blocks 4–6 (leave blank if turning in scrap), the unit of issue in Block 7, the DODAAC in Blocks 9–10, the Julian date in Block 11, and the serial number in Block 12.1Department of the Army. DA PAM 710-2-1 – Using Unit Supply System Manual Procedures The NSN matters as much on turn-ins as on requests; the Defense Logistics Agency identifies what it is receiving from that 13-digit number.6Defense Logistics Agency. National Stock Numbers

When the SSA clerk physically accepts the items, the clerk enters the quantity received in Block S and signs and dates Block V with the Julian date of receipt. Until that signature hits Block V, the property is still your responsibility. If your unit is directed to turn in a nonexpendable item to Defense Logistics Agency Disposition Services, send a copy of the turn-in document to the Property Book Officer for system input.

Choosing the Priority Designator

The number that goes in Block 20 is not something you pick freely. It comes from a matrix that crosses your unit’s Force Activity Designator (FAD) with the urgency of your particular need.7Joint Chiefs of Staff. CJCSI 4110.01F – Uniform Materiel Movement and Issue Priority System FADs run from I, reserved for forces the Secretary of Defense has designated as most critical, through V. A FAD I unit requesting a mission-essential part gets priority designator 01; a FAD V unit ordering a routine supply item lands around 15. Your service headquarters assigns the FAD, not you, and it is reviewed annually.

Signature Authority: DA Form 1687

Before anyone in your unit can sign DA Form 2765-1 to request or receive supplies, that person’s name must appear on a current DA Form 1687, the Notice of Delegation of Authority – Receipt for Supplies.1Department of the Army. DA PAM 710-2-1 – Using Unit Supply System Manual Procedures The responsible supply or accountable officer signs the 1687 to delegate the authority; the designated individual signs to accept the responsibility. The SSA checks the signature card on file before releasing anything. If the person picking up supplies is not on the card, the transaction stops.

Submitting the Form

All requests go to the specific SSA that supports your unit for the class of supply you need.1Department of the Army. DA PAM 710-2-1 – Using Unit Supply System Manual Procedures Units running GCSS-Army generate and submit the form digitally inside the system.8GCSS-Army. GCSS-Army Training – FAQ Manual operations still produce paper copies. Provide the number of copies your local SOP requires; DA PAM 710-2-1 directs units to produce copies based on local needs rather than mandating a fixed distribution.

The SSA clerk checks every entry for legibility and correct coding before accepting the form into the system. An accountable officer then confirms your unit has authorization and budget for the item. Once accepted, the request enters the logistics queue.

Reading Status Codes and Fixing Rejections

After acceptance the SSA assigns a status code. Codes starting with B generally mean the item is being processed or shipped. Codes starting with C mean the request was rejected. The common C codes and what they call for:1Department of the Army. DA PAM 710-2-1 – Using Unit Supply System Manual Procedures

  • CD. Errors in quantity, date, or serial number. Submit a new request with corrected data.
  • CE. Unit of issue does not match the cataloged UI and cannot be converted. Resubmit with the correct UI and quantity.
  • CG. The supply system cannot identify the item. The NSN or part number is wrong. Resubmit with the correct number, or if unknown, use a DD Form 1348-6 with as much descriptive data as possible.
  • CH. The request went to the wrong source of supply and the system cannot reroute it.
  • CJ. The item has been coded obsolete or inactive. The status card may name a substitute; if it works, submit a new request under the substitute’s stock number.
  • CK. The item cannot be procured and no substitute exists. The supply source may suggest fabrication, cannibalization, or requesting the next higher assembly.
  • CM. The item is no longer free issue. Resubmit as a funded request.

Code CA is a general rejection with the reason in the remarks field, so read remarks carefully before resubmitting. Most rejections trace back to bad data entry: a mistyped NSN, a UI mismatch, or an invalid document number. File one copy of the accepted form in your due-in status file and use the document number for every follow-up query until the item is delivered or the turn-in closes out.