How to Fill Out and Submit DA Form 1380: Blocks, Submission, and Points

To fill out DA Form 1380, enter your identifying information at the top, log each day of duty in Block 9 with the date, hours, retirement points preceded by a P or N code, and a description that cites the authorizing rule from Table 2-1 of AR 140-185, then have a certifying officer sign Block 11 before you turn it in to your unit personnel office. The current version of the form is dated May 2019 and is available from the Army Publishing Directorate.¹

What to Have in Front of You Before You Start

The form is one page, but a bad entry sends it back. Pull together the following before you write anything:

Your full legal name, Social Security Number, branch, and current grade.
Your unit of assignment.
The location where the duty was actually performed, which may not be your home station.
The written authorization for the duty and the Table 2-1 rule number that covers it. Table 2-1 of AR 140-185 lists 26 categories of duty that qualify for a DA Form 1380, and each one has a rule number you cite on the form as your documentary authority.²¹

If you are not sure which rule applies, ask your unit training NCO or readiness officer first. Common categories include funeral honors duty, medical or dental readiness appointments, equivalent training performed in lieu of a battle assembly, staff and administrative support in a non-pay status, authorized professional conferences, and training attached to another unit or component.

The Identification Block at the Top

The header captures who you are and where you belong. Enter your name last-name-first, your SSN or service number, your branch and grade, your unit of assignment, and the location where the duty took place. Getting the location right matters when your work was performed away from your unit’s home station, because the certifying officer at that other location is often who signs the form.

Block 9: The Duty Log

Block 9 is a grid where you record each day of duty performed. It has four columns.¹

Column a, Date: the day, month, and year the duty was performed. One row per day.
Column b, Hours: the total hours worked that day. You earn one retirement point for each period of at least four hours of authorized training performed in a single day. Hours do not carry across dates. Three hours on Monday and three on Tuesday earn zero points, not one.
Column c, Retirement Points: the number of points earned, preceded by a P if the duty is paid or an N if it is non-pay, points only. A four-hour paid session reads P1. An eight-hour non-pay session reads N2.
Column d, Nature of Duties: a brief description of what you did, the training code from Appendix E of AR 140-185, and the documentary authority (the rule number) from Table 2-1.

Funeral honors duty is the one exception to the four-hour rule. At least two hours of honors earns one point per day, and federal law also authorizes a $50 daily allowance for that duty.³

The P versus N distinction is not cosmetic. It tells the processor whether the form goes through the pay system or is filed for retirement credit only. Duty performed on official orders (such as equivalent training for pay, or funeral honors) supports both compensation and points. Voluntary activities like attending an authorized conference in a non-pay status earn points only.

Blocks 10 Through 12: Certification

Below the duty log, the form has to be verified by someone who can confirm you actually performed the work.

Block 10: the typed name, grade, and position of an officer or NCO with knowledge of the duties performed.
Block 11: that person’s signature. An unsigned form will be returned.
Block 12: reserved for the records manager who processes the form into your official file.

The certifying signature usually comes from whoever supervised the duty or from a commissioned officer in your chain of command. For funeral honors, the detail commander signs. For duty attached to another unit, the officer at the gaining unit certifies. Get the signature the day the duty ends if you can. Chasing down a certifying officer weeks later is the single most common reason forms stall.

Where to Submit the Completed Form

Sign the form, get Block 11 signed, then route it to your unit administrator, typically the S-1 section or your Regional Personnel Action Center. Units are required to process DA Form 1380s for both pay and non-pay retirement points no later than the last day of each month.¹

How the form enters the system depends on whether pay is involved. For retirement-points-only submissions, the unit processes the form through the Integrated Personnel and Pay System — Army (IPPS-A) by creating an administrative correction Personnel Action Request. For forms involving pay, many units still route them through the Reserve Component Automation System (RLAS) or the servicing pay office. The form is then filed in iPERMS, the Army’s permanent electronic records system.

If you are an Individual Mobilization Augmentee or otherwise not attached to a troop program unit, forward the original and a duplicate to Human Resources Command and keep one copy for yourself.¹ Keep a copy regardless of your status. The form instructions themselves direct you to retain one, and soldiers who do are in a much better position to recover lost points years later than those who don’t.

Confirming the Points Posted

The retirement points should appear on your Retirement Points Accounting System statement within 30 to 60 days of submission. Check through IPPS-A or by requesting a DA Form 5016 (Chronological Statement of Retirement Points) from your personnel office. If nothing has posted within two months, contact your S-1 or the HRC Retirement Points Team. Late-discovered errors are much harder to fix than fresh ones.

If a Past Form Was Never Credited

If you find that earlier DA Form 1380s were never credited, start with your unit personnel office. It can sometimes process late corrections administratively, and the Army Board for Correction of Military Records has handled cases where soldiers submitted a “Late Submission of Points Only DA Form 1380” memorandum to recover lost credit.⁴

For errors your unit cannot fix, submit a DD Form 149 (Application for Correction of Military Record) to the ABCMR with the underlying evidence: copies of the original DA Form 1380, orders, memorandums, or any documentation showing the duty was performed.⁵ The Army offers an online application portal, or you can mail the completed form to the address on page 3. The general statute of limitations for ABCMR applications is three years from discovery of the error, and the board can waive it for good cause.

One Boundary: Correspondence Courses

Army Correspondence Course Program points stopped being eligible for retirement credit after April 15, 2016.⁶ If you completed courses before that date and were never credited, the correction path above may still recover them. For current training, distributed learning and other authorized programs may qualify under different Table 2-1 categories, but not through the old correspondence-course pathway.

1
United States Army Human Resources Command. DA Form 1380 – Record of Individual Performance of Reserve Duty Training
2
Army Board for Correction of Military Records. AR20240004707 Record of Proceedings
3
Office of the Law Revision Counsel. 37 USC 435 – Funeral Honors Duty Allowance
4
Army Board for Correction of Military Records. Record of Proceedings
5
U.S. Department of War. Request Correction of Military Records
6
U.S. Army Soldier For Life. ARNG USAR Non-Regular Retirement Planning Seminar