How to Fill Out and Submit DA Form 1352: Blocks, AESIP, and Deadline

DA Form 1352, the Army Aircraft Inventory, Status and Flying Time report, is the monthly readiness return every Army aviation unit submits for each aircraft it holds. You fill it out by identifying the unit in Blocks 1 through 9, logging each aircraft’s identity, status hours, and flight hours in Block 10, having the authenticating officer sign Blocks 11 and 12, and uploading the generated XML file through the AESIP portal between the 16th and 19th of the month following the reporting period. The form is prescribed by AR 700-138, with the Deputy Chief of Staff, G-4 as proponent.1Army.com. DA Form 1352 – Army Aircraft Inventory, Status and Flying Time

Get the Current Form from APD

Download DA Form 1352 from the Army Publishing Directorate at armypubs.army.mil.2Army Publishing Directorate. Army Publishing Directorate Do not use a locally saved copy from a previous month. APD updates forms periodically for compliance with DoD policy, and an outdated version can be rejected on review. The form is a single page with twelve numbered blocks; Block 10 expands across multiple columns and, for units with large fleets, across multiple pages.1Army.com. DA Form 1352 – Army Aircraft Inventory, Status and Flying Time

Have These Documents Open Before You Start

Block 10 pulls from several source records, and going back for them mid-entry is where transcription errors creep in. Before you begin, pull your property book (for aircraft serial numbers and your Unit Identification Code), your maintenance records for the reporting month, and the completed DA Forms 2408-12 that log each flight.3U.S. Army. TC 3-04.8 Individual Flight Records Folder Management

Fill Out the Unit Identification Blocks

Blocks 1 through 9 look routine, but an incorrect Unit Identification Code in Block 6 will route the entire report to the wrong command element.

  • Block 1, Period Ending: the last calendar day of the reporting month. The reporting period is the 1st through the last day.
  • Blocks 2 and 3, Page No. and No. of Pages: number sequentially if you need more than one page.
  • Block 4, Organization: unit designation as it appears in official records.
  • Block 5, Telephone: both commercial and DSN numbers for the point of contact.
  • Block 6, Unit Identification Code: the six-character alphanumeric code assigned to your unit. Pull it directly from the property book rather than from memory.
  • Block 7: leave blank. The form states “Do not write in this space.”
  • Block 8, Post, Camp, Station: current installation or operating location.
  • Block 9, Command: the higher command your unit falls under.1Army.com. DA Form 1352 – Army Aircraft Inventory, Status and Flying Time

Identify Each Aircraft in Block 10

Each row in Block 10 represents one airframe. The first three columns tell higher headquarters which aircraft you are reporting on.

  • Block 10a, Mission Design Series: the MDS code for the specific type, such as UH-60M or AH-64E.
  • Block 10b, Serial Number: the tail or serial number for that individual airframe. Verify against the property book. A transposed digit here can take weeks to reconcile.
  • Block 10c, Assignment and Functional Code: the code indicating the aircraft’s assigned role and operational function within the unit.1Army.com. DA Form 1352 – Army Aircraft Inventory, Status and Flying Time

Log Status Hours in Block 10d Through 10j

The middle columns record how many hours each aircraft spent in each readiness state during the reporting period. Report in hours, not percentages, and the totals should account for every hour the aircraft was on hand.

  • Block 10d, Hours on Hand: total hours the aircraft was assigned to your unit during the reporting period. An aircraft that arrived mid-month through a transfer will show fewer hours than the month contains.
  • Block 10e, FMC (Full Mission Capable): hours the aircraft was safe to fly with all mission-essential subsystems installed and operating.4Aviation Assets. Army Regulation 750-1
  • Block 10f, PMC/PMCM (Partially Mission Capable): hours the aircraft could perform some but not all missions, broken down by whether the limitation was maintenance-related.
  • Block 10g, PMCS/NMCS (Not Mission Capable Supply): hours the aircraft was grounded because maintenance could not continue due to parts on backorder.4Aviation Assets. Army Regulation 750-1
  • Block 10h, Mission Capable Depot: hours the aircraft was at a depot-level maintenance facility.
  • Block 10i, NMCM (Not Mission Capable Maintenance): hours the aircraft was grounded because maintenance work was underway or needed at the unit level.4Aviation Assets. Army Regulation 750-1
  • Block 10j, AVIM/AVUM: splits maintenance hours between Aviation Intermediate Maintenance and Aviation Unit Maintenance.

Code NMCM and NMCS carefully. An aircraft down because a mechanic has not gotten to it is a labor issue (NMCM); an aircraft down because a part is not in the supply system is a procurement issue (NMCS). Coding them interchangeably hides the actual bottleneck from the people who can act on it.

Record Flight Hours and Landings in Block 10k and 10l

The last two data columns capture how much the aircraft actually flew.

  • Block 10k, Hours Flown During Month: total flight hours for the reporting period. Pull this from the completed DA Forms 2408-12, which log each flight individually with start and end times.3U.S. Army. TC 3-04.8 Individual Flight Records Folder Management
  • Block 10l, Landings / Touchdown Autorotations: number of landings and practice autorotations performed during the month.

The pilot in command is responsible for accurately completing each DA Form 2408-12 after every flight, and Block 6a on that form records flight hours by subtracting departure time from final arrival time.3U.S. Army. TC 3-04.8 Individual Flight Records Folder Management Errors in the 2408-12 flow straight into DA Form 1352 and can trigger audits or cause the unit to miss scheduled structural inspections. If a flight hour figure looks wrong while you are transcribing, resolve it against the source before entering the data. Fixing it after submission is significantly harder.

Report Gains and Losses

Aircraft that transfer into or out of the unit during the reporting period are captured as gains and losses on the same form. An aircraft received mid-month is a gain; one transferred out is a loss. Include the transaction date and the gaining or losing unit’s identification code so the record can be reconciled on both ends. If a loss is not reported, two units may show the same aircraft on their books; if a gain is not reported, the aircraft effectively disappears from Army records.

Authenticate the Report

Block 11 requires the typed or printed name, grade, and position of the authenticating officer. Block 12 is that officer’s signature. The authenticating officer is certifying accuracy, so this is typically the unit maintenance officer or aviation operations officer. An unsigned form will not be accepted.1Army.com. DA Form 1352 – Army Aircraft Inventory, Status and Flying Time

Submit Through AESIP Between the 16th and 19th

AR 700-138 requires monthly aviation readiness reporting without exception. The regulation states that aviation readiness reporting will not be waived regardless of a unit’s location or whether equipment is in transit, and units moving between installations must hand-carry their logistics information system hardware to meet the requirement.5U.S. Department of Defense. Hot Topics – Unmanned Aircraft Systems (UAS) Readiness Reporting

The submission window runs from 0001 on the 16th of the month through 2359 on the 19th, a 96-hour window measured in Central Standard Time. If your unit misses that window, upload as soon as possible; consistently late reports can result in administrative flags and affect maintenance funding allocations.5U.S. Department of Defense. Hot Topics – Unmanned Aircraft Systems (UAS) Readiness Reporting

Submission goes through the Army Enterprise Systems Integration Program (AESIP) portal. Upload the generated XML file using the Enterprise Material Status upload tool. Unit representatives must request AESIP access for Enterprise Material Status before they can upload, and access requests take time to process, so start that request well before the first reporting deadline. After uploading, check the submission status to confirm the file was accepted. Do not export a readiness report in PDF format and then rename the file extension to .xml. The upload tool will not reject it automatically, but the data is unusable and will be rejected during review.5U.S. Department of Defense. Hot Topics – Unmanned Aircraft Systems (UAS) Readiness Reporting

Keep the Submitted Report on File

Retain submitted DA Form 1352 reports as part of the unit’s records. The Army Records Information Management System (ARIMS) and the Records Retention Schedule — Army (RRS-A) set the specific retention period and destruction protocols for each Army records series, including DA Form 1352. The authoritative retention schedule lives in the ARIMS database rather than in the regulation itself.6U.S. Army Publishing Directorate. Army Records Management Program

What is not discretionary is who can authorize destruction. The Archivist of the United States is the only legal authority for approving the disposal of Army records, and destroying federal records without authorization can result in fines, imprisonment of up to three years, or removal from office under 18 U.S.C. 2071.7Office of the Law Revision Counsel. United States Code Title 18 – 2071 Keep both digital backups and physical copies, and if you are not certain about the retention period for a specific records series, check the RRS-A at arims.army.mil or contact your unit records manager before disposing of anything.