How to Fill Out and Submit AF Form 2005: Issue/Turn-In Request

AF Form 2005, the Issue/Turn-In Request, is filled out by entering a transaction identification code, a document number, the item’s National Stock Number, description, quantity, unit of issue, and your organization and shop code, then signing and delivering the form to the Logistics Readiness Squadron with any required condition tags or supporting paperwork. The blank form is available through Department of the Air Force e-Publishing at e-publishing.af.mil, and the same form handles both drawing new property from base supply and returning items your unit no longer needs.

When to Use the Form

AF Form 2005 covers two sides of the same transaction. On the issue side, you submit it to request property from the base warehouse, whether that is a restock of expendables or accountable equipment that will post to your property books. On the turn-in side, you use it to return items your organization no longer needs, items that are unserviceable, or assets you found as overages during an inventory.

Common situations that call for the form:

Requesting new accountable equipment. The equipment custodian prepares AF Form 2005, sometimes alongside AF Form 601, before the Logistics Readiness Squadron will process the issue.¹
Ordering items without a National Stock Number. These requests go to the Materiel Management Activity on AF Form 2005 or DD Form 1348-6, with drawings attached as needed.¹
Returning accountable equipment. The custodian contacts the Equipment Accountability Element and prepares two copies of the form.¹
Documenting inventory overages. Items found during inventory that are not on the property books are recorded on AF Form 2005 using TRIC “IOD,” signed by the custodian.¹
Requesting portable buildings. These go through AF Form 2005 with unit commander approval.¹

The Fields You Have to Get Right

Most rejections trace back to a handful of coded fields. Get these right and the rest of the form is straightforward.

National Stock Number

The NSN is a 13-digit identifier in the format 9999-00-999-9999, made up of a four-digit Federal Supply Classification code and a nine-digit National Item Identification Number.² When you turn property in, it is the single most important element on the form.³ Pull the correct number from your unit’s property records, the Federal Logistics Information System, or the item’s packaging and technical data. A transposed digit will bounce the transaction.

Document Number

The document number is the transaction’s unique identifier. It combines your unit’s Activity Address Code, the ordinal date (one-digit year-of-century plus a three-digit day-of-year, sometimes called the Julian date), and a serial number.⁴ Your supply activity usually assigns the number or gives you the Activity Address Code. January 1 is day 001, February 1 is day 032, and the serial number increments for each transaction on that date.

Transaction Identification Code

The TRIC tells the supply system what action you are requesting. ISU is a standard issue, TIN is a turn-in, IOD is an inventory overage document. For less common transactions, ask your base supply activity for the right code. The wrong TRIC will either be rejected outright or processed as a different type of action.

Force Activity Designator

The FAD is a Roman numeral from I to V reflecting your unit’s mission priority, assigned at the DoD level rather than chosen by the custodian. It combines with the Urgency of Need Designator (A, B, or C) to produce an Issue Priority Designator from 01 to 15, which sets how quickly the warehouse fills your request.⁵ You do not pick your FAD; your organization has one already.

Unit of Issue and Quantity

The unit of issue is a two-letter code showing how the item is packaged or counted: EA for each, BX for box, PG for package, and so on. Your quantity must match. If the item is issued by the box, “3” means three boxes, not three individual pieces. A mismatch here is one of the most common reasons the wrong amount of material arrives at your shop.

Filling Out an Issue Request

Start by identifying the item. Pull the NSN from your unit’s authorized equipment list, a technical order, or the Federal Logistics Information System. If the item has no NSN, attach drawings or specifications and use DD Form 1348-6 alongside or in place of AF Form 2005.¹

Then fill in the fields in order: the TRIC for the type of issue, the document number (your supply technician can help construct it if you do not know the Activity Address Code), the NSN, the item description exactly as it appears in the catalog, the quantity, the unit of issue, and your organization and shop code. Do not paraphrase or abbreviate the description. For accountable equipment coded activity “E,” you may also need to prepare an AF Form 601 before the Logistics Readiness Squadron will process the issue.¹

Check every field before you walk it to supply. A wrong digit in the NSN, the wrong TRIC, or a quantity that does not match the unit of issue will send you back to fix it.

Filling Out a Turn-In

For accountable equipment, contact your Equipment Accountability Element first. EAE confirms the item is eligible for turn-in and helps coordinate the paperwork. Prepare two copies of AF Form 2005.¹ Enter the turn-in TRIC, the document number, the NSN, the item description, the quantity, and your organization and shop code.

The property has to arrive with the right tags. Attach the applicable DD Form 1500 series condition tag to show serviceability, and include an AFTO Form 350 as required. If the item is missing its original packaging, prepare an AF Form 451, Request for Packaging Service, and send it in with the property.¹ Missing tags and improper packaging are common reasons a turn-in gets rejected at the dock.

For an inventory overage, use TRIC “IOD” and sign the form as the custodian.¹ The rest of the fields fill out the same way as a normal turn-in.

Submitting to the Logistics Readiness Squadron

Take the completed form to the Logistics Readiness Squadron or the designated base supply point. The supply technician verifies your data against warehouse inventory and system records, and EAE specifically reviews the equipment custodian’s form for accuracy before processing.¹ You and the supply clerk both sign to authenticate the transfer of custody.

The automated system then processes the request. If the item is on hand, the system generates a pull notice and the property is delivered. If it is not, the request is forwarded to the next supply echelon for sourcing.⁶ Your Issue Priority Designator sets where you sit in the queue.

When Documented Cargo accepts a turn-in, they initial your AF Form 2005 and leave a copy with you.¹ Take it.

Keep Your Signed Copy

Once a transaction posts, accountable items appear on your unit’s Customer Authorization/Custody Receipt Listing, the CA/CRL. The equipment custodian and the commander or designated representative must sign the CA/CRL within 15 workdays of an update, using an original or digital CAC signature.⁷ That listing is how the Air Force tracks who is responsible for what.

Your initialed copy of AF Form 2005 is what closes the loop. If you turn in an item but never get the initialed copy back, the item may still appear on your CA/CRL and remain charged to you. When government property is lost, damaged, or destroyed, an Air Force member can be held financially liable if the loss was caused by negligence, willful misconduct, or deliberate unauthorized use, and a rebuttal to a liability recommendation is due within 30 days of notification.⁸ A signed, filed AF Form 2005 is the document that shows the property left your custody on a given day. Keep it.

1
Department of the Air Force e-Publishing. AFMAN 23-122 AMC Supplement – Materiel Management Procedures
2
Warfighting Acquisition University. National Stock Numbers (NSN)
3
Defense Logistics Agency. National Stock Numbers
4
Defense Logistics Agency. Requisition Date Edit Change Proposal
5
Defense Technical Information Center. The Uniform Materiel Movement and Issue Priority System (UMMIPS)
6
Defense Technical Information Center. An Assessment of the Logistics Readiness Squadron’s Performance
7
Department of the Air Force. DAFI 23-101 – Materiel Management
8
Barksdale Air Force Base. ADC – Report of Survey