If you hold a Type 01, 02, 07, or 08 federal firearms license in Arizona, California, New Mexico, or Texas, ATF Form 3310.12 is the multiple sale report you file with the National Tracing Center whenever you transfer two or more qualifying semi-automatic rifles to the same unlicensed buyer within five business days. The completed form has to reach the ATF by the close of business on the day the triggering sale happens, so the workflow below is built around getting it out the door the same afternoon.
When a Report Is Triggered
The obligation applies to four license types in four states: Type 01 dealers, Type 02 pawnbrokers, Type 07 manufacturers, and Type 08 importers operating in Arizona, California, New Mexico, or Texas.1Bureau of Alcohol, Tobacco, Firearms and Explosives. New Reporting Requirement for Type 07 and Type 08 Licensees outside those four states are not covered.
A report is required when you sell or otherwise transfer two or more qualifying rifles to the same unlicensed person at one time or within any five consecutive business days.1Bureau of Alcohol, Tobacco, Firearms and Explosives. New Reporting Requirement for Type 07 and Type 08 Business days means days your shop is actually open. If you sold one rifle on Tuesday and the same buyer comes back the following Monday, and you were closed two of the intervening days, you are still inside the window.
A qualifying rifle meets all three of these tests:2Bureau of Alcohol, Tobacco, Firearms and Explosives. Reporting Multiple Firearms Sales or Other Dispositions
- Semi-automatic action
- Capable of accepting a detachable magazine
- Caliber greater than .22, which the ATF explicitly states includes .223 Remington and 5.56 NATO
That third point catches dealers off guard. Because .223 is numerically close to .22, some licensees assume it falls below the threshold. It does not. Bolt-action rifles, rimfire rifles, and shotguns are excluded regardless of magazine type. A clean NICS result has no effect on the reporting obligation either. The form tracks a purchasing pattern, not a prohibited-person determination.
Sales That Do Not Require a Report
Three common situations look like they might trigger a filing but do not:
- Sales to law enforcement officers under 27 CFR 478.134 for official use.3Bureau of Alcohol, Tobacco, Firearms and Explosives. Firearms Questions and Answers
- Transfers from your FFL to another FFL. The form targets sales to unlicensed persons.
- Multiple sales of non-qualifying firearms, such as three bolt-action hunting rifles or several rimfire semi-automatics.
Filling Out the Form
You can download Form 3310.12 from the ATF website or generate it through digital compliance software. It runs two pages, and you complete two copies: one for the ATF and one attached to your Form 4473.2Bureau of Alcohol, Tobacco, Firearms and Explosives. Reporting Multiple Firearms Sales or Other Dispositions Most of the information already sits on the Form 4473 the buyer completed at the point of sale, so keep that record open while you work.
Licensee Section
Enter your business’s full legal name, the physical address of the licensed premises where the sale took place, and your federal firearms license number. FFL numbers use a 15-character format with hyphens (for example, 1-23-456-78-9A-12345). Copy it exactly as it appears on your license so it matches ATF records.
Buyer Section
Transfer the buyer’s full legal name, current residential address, and date of birth from the identification presented at the sale. Record the type of ID (typically a state-issued driver’s license or ID card), its number, and expiration date. If the buyer was acting on behalf of a corporation, partnership, or association, the form asks for that entity’s information as well. These fields mirror Section B of the Form 4473, so cross-reference to make sure everything matches.
Firearm Descriptions
List every qualifying rifle in the transaction. For each one, record the manufacturer or importer, model, caliber, and serial number. These entries have to match your acquisition and disposition records. Discrepancies among the A&D book, the 4473, and the 3310.12 are exactly what ATF inspectors look for during compliance reviews, and honest typos in serial numbers can still generate a citation.
Where to Send It and by When
Submit the ATF copy to the National Tracing Center by one of three methods:2Bureau of Alcohol, Tobacco, Firearms and Explosives. Reporting Multiple Firearms Sales or Other Dispositions
- Fax: 1-877-283-0288
- Email: MultipleLonggunSalesForms@atf.gov
- Mail: U.S. Department of Justice, NTC, P.O. Box 0279, Kearneysville, WV 25430-0279
The report must go out no later than the close of business on the day the multiple sale or disposition takes place.1Bureau of Alcohol, Tobacco, Firearms and Explosives. New Reporting Requirement for Type 07 and Type 08 If the first rifle sold on Monday and the second sells on Thursday, the deadline is end of business Thursday. Fax and email produce a timestamped confirmation worth keeping. Mail gives you no comparable proof of delivery.
Unlike the handgun multiple sale report on Form 3310.4, Form 3310.12 does not go to your local Chief Law Enforcement Officer. The ATF has confirmed that no licensee is required to submit this form to any state or local law enforcement agency.3Bureau of Alcohol, Tobacco, Firearms and Explosives. Firearms Questions and Answers The only recipient is the National Tracing Center.
Keeping Your Copy
Attach your copy of the completed Form 3310.12 to the back of the corresponding Form 4473.2Bureau of Alcohol, Tobacco, Firearms and Explosives. Reporting Multiple Firearms Sales or Other Dispositions Completed 4473s must be retained for at least 20 years after the date of sale, so the attached 3310.12 effectively stays on file for the same period.4Bureau of Alcohol, Tobacco, Firearms and Explosives. Federal Firearms Licensee Quick Reference and Best Practices Guide Keeping them together also makes inspections smoother, because an inspector pulling a 4473 can immediately see that the corresponding multiple sale report was filed.
What Happens if You Miss a Filing
The consequences depend on whether the ATF treats the failure as willful. The agency defines a willful violation as one committed with intentional disregard of a known legal duty or plain indifference to legal obligations. A single willful violation of a Gun Control Act regulation is enough for the ATF to initiate license revocation proceedings.5Bureau of Alcohol, Tobacco, Firearms and Explosives. Revocation of Firearms Licenses
When an inspection turns up a missed report that looks like an honest administrative mistake rather than deliberate disregard, the ATF typically works with the licensee to correct the problem instead of moving to revoke.5Bureau of Alcohol, Tobacco, Firearms and Explosives. Revocation of Firearms Licenses That distinction matters, but it is not a safety net. A pattern of missed reports, even unintentional ones, starts to look like indifference, and indifference is the agency’s threshold for willfulness. Build the check into your daily closing routine whenever you sell a qualifying rifle, so the pattern never has a chance to develop.