Annexure D is the parental consent form that both parents, or a court-appointed legal guardian, sign to authorize an Indian passport for a minor. It’s required by the Ministry of External Affairs for every passport application for a child under 18 when consent is not in dispute, whether the application is fresh or a renewal. On the form you confirm the child is an Indian citizen, agree to the passport being issued, and accept financial responsibility for the child abroad. Getting Annexure D for a minor passport right the first time is what keeps the application moving.
When Annexure D Is the Right Form
Use Annexure D when both parents are alive and both consent to the passport, when a legal guardian is applying on the child’s behalf, or when a single parent is applying after the other parent has died.1Consulate General of India, New York. FAQ on Passport It applies from infants through teenagers, and covers both fresh passports and renewals.
Annexure D is the wrong form if either parent refuses to consent. That situation calls for Annexure C, which covers divorce or judicial separation where custody has been assigned, an ongoing custody case, desertion, or a parent who simply will not sign.2Passport Seva. Annexure C – Specimen Declaration by Applicants Parent for Issue of Passport to Minor Annexure C requires court orders or documentation of the circumstances, so if any custody dispute is in play, start there rather than trying to force Annexure D to fit.
What You Are Declaring When You Sign
The form is short, but every line is a legally binding statement. By signing Annexure D you affirm four things:3Passport Seva. Annexure D – Specimen Declaration by Applicants Parents or Guardian for Issue of Passport to Minor
- That you are the parent or the court-appointed legal guardian of the child named in the application.
- That the child is an Indian citizen and has not lost, surrendered, or been deprived of that citizenship.
- That you accept full responsibility for the child’s expenses.
- That if any information turns out to be false, the passport authority can revoke the passport and initiate criminal proceedings under the Bharatiya Nyaya Sanhita, 2023 and the Passports Act, 1967.
That last acknowledgment is enforced in practice, not left on paper. The penalties are covered further down.
Information to Have Ready
Gather these details before you start filling in the form:
- The child’s full legal name, exactly as it appears on the birth certificate.
- The child’s date of birth.
- Each parent’s or guardian’s full name and citizenship.
- Each parent’s Indian passport number, which the form lists as preferred.
- An alternative ID number if a passport number isn’t available. The form accepts an Aadhaar card, voter ID, PAN card, or driving licence number.3Passport Seva. Annexure D – Specimen Declaration by Applicants Parents or Guardian for Issue of Passport to Minor
- The Application Reference Number (ARN) generated when you complete the online passport application.
If a legal guardian is signing instead of a parent, attach a copy of the court order that appointed them as the child’s guardian.3Passport Seva. Annexure D – Specimen Declaration by Applicants Parents or Guardian for Issue of Passport to Minor
How to Complete and Sign the Form
Download or print the Annexure D template from the Passport Seva website. The form is meant to be printed on plain paper. No stamp paper or special stationery is required.3Passport Seva. Annexure D – Specimen Declaration by Applicants Parents or Guardian for Issue of Passport to Minor Fill in every field. Blanks and illegible handwriting cause rejections and delays.
Both parents sign in their designated areas: the father or male legal guardian in one, the mother or female legal guardian in the other. Each signature goes next to that person’s identification details, whether that’s a passport number, Aadhaar number, or one of the other accepted IDs. If either signature is missing and no alternative annexure applies, the application will not move forward.
When Parents Are in Different Countries
You don’t need both parents in the same place. The absent parent can sign Annexure D wherever they are and have it notarized by a local notary public. Along with the notarized Annexure D, that parent must also provide a notarized No Objection Letter confirming consent to the passport.4VFS Global. Minor Checklist – Fresh Passport Submit both as originals with the application.
Notarization When Applying From Abroad
The submission format for Annexure D depends on where you’re applying from. Applications filed within India at a Passport Seva Kendra do not require notarization of the form itself; the verification officer checks the signatures against the parents’ identification documents at the appointment.
Applications from the United States are processed through VFS Global, and Annexure D must be signed by both parents and notarized before it is submitted.4VFS Global. Minor Checklist – Fresh Passport The original notarized form must be submitted, not a photocopy. Other Indian missions abroad follow similar notarization requirements, so if you’re applying from any country outside India, confirm the exact process with the local consulate or VFS office before printing your form.
Penalties for False Information
The acknowledgment you sign is enforced. Under the Passports Act, 1967, knowingly providing false information or suppressing material facts to obtain a passport carries a penalty of up to two years of imprisonment, a fine of up to ₹5,000, or both. The passport authority can also impound or revoke a passport that was obtained through false or suppressed information, even after it has been issued.5Passport Seva. The Passports Act, 1967
This applies to every statement on Annexure D, including the citizenship declaration and the identity details of the signatories. A parent who forges the other parent’s signature risks criminal prosecution and cancellation of the child’s passport without notice. If the other parent will not sign, the correct path is Annexure C with the appropriate court documentation, not a workaround on Annexure D.