AF Form 465: How to Complete a Bench Stock Inventory

To fill out AF Form 465, Bench Stock Inventory, complete the header identifying your shop, organization, shop code, delivery station, thousand series, type of inventory, the name of the person counting, and the date; then walk the bins and circle the line number of every item sitting at or below 50 percent of its authorized quantity. Those circled numbers are what tells base supply to replenish. If every bin is stocked above the threshold, nothing gets circled and no replenishment request is generated.¹²

What the Form Is Doing

AF Form 465 is the paper trail between a shop’s bench stock and base supply. Bench stocks are small inventories of consumable items — hardware, repair parts, shop supplies — that maintenance activities keep in their own work areas so technicians aren’t waiting on issue transactions for common parts.³ The unit’s bench stock monitor walks the bins on a set schedule, records what’s low on the form, and that record drives the replenishment request through the supply system.

The form itself is a simple grid: an identifying header at the top and a numbered list of line items below, matched to the shop’s authorized bench stock listing. Every field on it is doing one of two jobs: telling supply which shop and which stock detail record this is, or flagging which specific items need to be pushed back to the shop.

Completing the Header

Work top to bottom. Each field ties the inventory event to the right record in base supply.

Shop Title. The name of the maintenance activity or work center doing the count, such as “Jet Engine Intermediate Maintenance” or “Avionics Back Shop.”
Organization and Organization Code. The unit designation and its organizational code as carried in base supply records.
Shop Code. The alphanumeric code assigned to the specific shop within the organization. This is what connects the sheet to the correct bench stock detail record.
Delivery Station. Where the replenished items should be delivered.
Thousand Series. Bench stock line items are grouped in thousand-series blocks (001–500, 501–999, and so on). Enter the series covered by this sheet.
Type of Inventory. Mark whether it’s a weekly walk-through, a scheduled cycle inventory, or a special inventory.
Name of Individual. The person physically doing the count.
Date. The date of the count.

Marking the Line Items

The body of the form is pre-numbered to match your shop’s authorized bench stock listing. Check each bin against its authorized quantity. If an item is at or below 50 percent of that authorized level, circle its line number.² That’s the whole trigger. A circled number is the instruction to replenish; anything left uncircled is treated as still adequately stocked.

Red flags placed on bins are a common visual aid, showing at a glance that a bin has dropped below the 50-percent line, whether or not a due-out already exists for that item. They don’t replace the form; they make the walk-through faster.

What Happens After You Complete the Form

Once the sheet is filled out and the low items are circled, the monitor processes issue requests through the Integrated Logistics System–Supply (ILS-S), or submits them to the Customer Support Center if the shop doesn’t have direct system access.² The Logistics Readiness Squadron’s Accountable Property Officer can authorize organizational bench stock monitors to enter their own replenishment requests directly into ILS-S.

Two situations move faster than the routine cycle:

Stock-out. If a bin is empty, the organization requests normal issue processing to replenish the full authorized quantity, provided a backorder does not already exist for that item.
Urgent requirement. The shop submits a priority issue request or calls in an expedite request to the LRS Materiel Management Activity using activity code X. The Customer Support Liaison inputs the bench stock issue, and if it fills, a DD Form 1348-1A output document is produced and hand-carried to the warehouse for picking. Issued items are delivered within the base’s specified delivery timelines.²

How Often to Run the Inventory

DAFMAN 23-300 requires routine bench stock replenishment at least once every 30 days. Shops with heavy consumption may need more frequent walk-throughs. The LRS Accountable Property Officer and the supported organization can also agree to let the bench stock monitor process replenishment as soon as any item hits the 50-percent threshold, rather than waiting for the next scheduled walk-through; when that option is in effect, the regular weekly walk-through may be waived.²

Where to Get the Current Form

The current version of AF Form 465 is dated 1 July 1979 and is available as a PDF from the Department of the Air Force E-Publishing website.¹ Your local Logistics Readiness Squadron can also provide copies. The form is designated “Not LRA” (not locally reproduced authorized), so units should use the official version from E-Publishing rather than a locally made reproduction. The governing procedures are in DAFMAN 23-300, Materiel Management Procedures, published 22 July 2025 and updated through Change 1 on 5 February 2026.²

1
Air Force E-Publishing. AF Form 465, Bench Stock Inventory
2
Air Force E-Publishing. DAFMAN 23-300, Materiel Management Procedures
3
U.S. Government Accountability Office. NSIAD-94-8 Air Force Logistics: Base Maintenance Inventories